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Common reasons why Documents are rejected for recording
- Improper notary acknowledgment.
- Notary seal is not legible.
- Document is not properly completed or executed.
- In a deed, no amount is reflected in the “Documentary Transfer Tax” area, or the amount is incorrect. Documentary Transfer Tax must be calculated at $1.10 per $1,000.00 of consideration. If there is no consideration for the transfer, indicate “Realty Not Sold”.
If the document is executed by a corporation or limited liability company, the execution block should read: “(Name of Company),”by:__________________, (Title).
- Missing Exhibits. All exhibits must be attached and properly marked.
- If the document is executed by a trustee, the execution block should read: “(Name), Trustee of the (Name of Trust)”.
- In a deed, no address is included in the “Mail Tax Statements To” space.
- In a deed, the name of the City or Unincorporated area is missing.
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